🧠 FocusPal Privacy Policy

Effective Date: October 18, 2025
Last Updated: October 18, 2025

Thank you for choosing FocusPal, a productivity and study assistant application developed by KamarTec. We are committed to protecting your privacy and being transparent about how we handle your data.

This Privacy Policy explains what information we collect, how we use it, how we protect it, and your rights regarding your personal data when you use the FocusPal mobile application and related services.

1. Information We Collect

1.1 Account Information

When you create an account or log in, we collect:

• Name or username – to personalize your experience
• Email address – for account management, authentication, and important communications
• Password – stored in encrypted form only
• Profile photo (optional) – if you choose to upload one

1.2 Usage and Activity Data

To improve your experience and app functionality, we collect:

• Focus session data (start time, end time, duration, session type)
• Tasks, goals, and progress tracking information
• Study statistics and productivity metrics
• App interaction patterns and feature usage
• Device information (device type, operating system version, app version)
• Technical logs and crash reports for debugging purposes

1.3 User-Generated Content

Content you create within the app remains private to your account:

• Uploaded files (lecture slides, PDFs, images, documents)
• Notes and study materials
• Custom tasks and reminders

Important: We do not access, read, share, or analyze your uploaded files or notes except when explicitly required to provide AI-powered features you request (such as summarization or quiz generation). All user content is stored securely with encryption and restricted access controls.

1.4 AI Assistant Interactions

When you use FocusPal's AI features (such as "Summarize my notes" or "Generate quiz questions"), we process:

• Your messages and prompts to the AI assistant
• Attached content or files you share with the AI
• Generated responses and results

This data is processed to provide the requested AI functionality. We do not use your AI interactions to train third-party AI models, and conversations are not shared with other users.

1.5 Device and Notification Data

• Device tokens – for push notifications via Firebase Cloud Messaging (FCM)
• Notification preferences – to respect your settings for reminders and alerts
• Time zone and locale – to schedule notifications appropriately

1.6 Information We Do NOT Collect

We do not collect:

• Precise geolocation or GPS data
• Contact lists or address books
• Payment or financial information (if applicable, handled by secure third-party processors)
• Biometric data
• Information from other apps on your device

2. How We Use Your Information

We use your information solely to provide, maintain, and improve FocusPal. Specifically, we use your data to:

• Provide core functionality – Focus sessions, task management, notes, and AI features
• Personalize your experience – Display your name, preferences, and customized content
• Generate insights – Productivity statistics, streaks, and progress summaries
• Send notifications – Reminders, motivational messages, and important updates
• Improve the app – Analyze usage patterns to fix bugs and develop new features
• Provide customer support – Respond to your questions and troubleshoot issues
• Ensure security – Detect and prevent fraud, abuse, or unauthorized access
• Comply with legal obligations – When required by law or regulatory requirements

3. Legal Basis for Processing (GDPR/International Users)

If you are located in the European Economic Area, UK, or other jurisdictions with similar privacy laws, we process your data based on:

• Contract performance – To provide the services you've signed up for
• Consent – For optional features like AI processing or marketing communications
• Legitimate interests – To improve our services, ensure security, and provide support
• Legal obligations – When required by applicable laws

4. How We Share Your Information

4.1 Service Providers

We work with trusted third-party service providers who help us operate FocusPal:

• Firebase (Google) – Authentication, cloud storage, analytics, and push notifications
• Cloudinary – Secure file storage and content delivery
• OpenAI or similar AI providers – For AI-powered features (content is sent only when you use these features)

These providers access your data only to perform services on our behalf and are contractually obligated to protect your information and not use it for other purposes.

4.2 Legal Requirements

We may disclose your information if required by law, court order, or government request, or if necessary to:

• Comply with legal obligations
• Protect our rights, property, or safety
• Prevent fraud or illegal activity
• Protect user safety in emergencies

4.3 Business Transfers

If KamarTec is involved in a merger, acquisition, or sale of assets, your information may be transferred. We will notify you before your data becomes subject to a different privacy policy.

4.4 With Your Consent

We may share your information with other parties when you explicitly consent to such sharing.

5. Data Storage, Security, and Retention

5.1 Where We Store Your Data

Your data is stored on secure servers provided by Firebase and Cloudinary, which may be located in multiple regions globally. We ensure appropriate safeguards are in place for international data transfers.

5.2 Security Measures

We implement industry-standard security practices to protect your information:

• All data transmission uses HTTPS encryption
• Passwords are hashed and encrypted before storage
• Uploaded files are stored with access controls and encryption
• Regular security audits and updates to address vulnerabilities
• Limited employee access to personal data on a need-to-know basis

While we take security seriously, no system is 100% secure. We cannot guarantee absolute security, but we work continuously to protect your data.

5.3 Data Retention

We retain your data for as long as your account is active or as needed to provide services. Specifically:

• Account data – Retained until you delete your account
• Usage data and logs – Retained for up to 12 months for analytics and improvement purposes
• AI interaction data – Retained temporarily to provide functionality, then deleted within 30 days
• Backup data – May be retained for up to 30 days after deletion for recovery purposes

6. Your Rights and Choices

You have significant control over your data:

6.1 Access and Portability

• Access your data – Request a copy of the personal information we hold about you
• Data portability – Export your data in a structured, machine-readable format

6.2 Correction and Updates

• Update your profile information directly in the app settings
• Request correction of inaccurate data by contacting us

6.3 Deletion

• Delete your account – Available in app settings at any time
• Upon deletion, all your personal data, uploaded files, and content are permanently removed from our active servers
• Backup copies are deleted within 14-30 days
• Some anonymized analytics data may be retained for product improvement

6.4 Opt-Out and Consent Withdrawal

• Push notifications – Disable in your device settings or app preferences
• Email communications – Unsubscribe via links in emails or contact us
• AI features – Simply don't use features that require AI processing

6.5 Objection and Restriction

• Object to certain data processing activities
• Request restriction of processing in specific circumstances

6.6 Automated Decision-Making

FocusPal does not make decisions based solely on automated processing that would significantly affect you.

To exercise any of these rights, contact us at: support@kamartec.online

We will respond to requests within 30 days (or as required by applicable law).

7. Children's Privacy

We do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has provided us with personal data, please contact us immediately at support@kamartec.online, and we will promptly delete such information.

8. International Data Transfers

If you access FocusPal from outside the country where our servers are located, your data may be transferred internationally. We ensure appropriate safeguards are in place, such as:

• Standard contractual clauses approved by relevant authorities
• Adequacy decisions by competent authorities
• Compliance with applicable data protection frameworks

9. Third-Party Services and Links

FocusPal may contain links to third-party websites, services, or integrations. This Privacy Policy does not apply to those external services. We encourage you to review their privacy policies:

• Firebase/Google: policies.google.com/privacy
• Cloudinary: cloudinary.com/privacy
• OpenAI: openai.com/privacy

10. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to know what personal information we collect and how it's used
• Right to delete your personal information
• Right to opt-out of the sale of personal information (note: we do not sell personal information)
• Right to non-discrimination for exercising your privacy rights

To exercise these rights, email us at support@kamartec.online with "CCPA Request" in the subject line.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes:

• We will update the "Last Updated" date at the top of this policy
• We will notify you of significant changes via in-app notification or email
• Continued use of FocusPal after changes become effective constitutes acceptance of the updated policy

We encourage you to review this policy periodically.

12. Contact Us